ATS in Recruitment: Choosing the Right ATS for your Recruitment Agency

What is an ATS (Applicant Tracking System)?

An applicant tracking system (ATS) is a piece of software that helps you keep track of your whole hiring and recruitment process. It aids in the management of candidates and the reduction of time to fill. ATS in recruitment maintains track of all operations in the recruiting department, from posting a position online to making a job offer. A good ATS should be able to match and rank candidates based on a large number of criteria, including skills, experience, culture compatibility, location, etc. An AI-powered ATS will show a profile score for each candidate, making the job of the recruiter much easier. Because understanding the system should not scare or irritate your staff, user-friendliness is a high goal in software. Instead of making the process more difficult, it should make it easier. If you choose an ATS that permits unlimited users at no extra cost, have a fast training session with your whole workforce.

An applicant tracking system (ATS) may help recruiters save time and money by eliminating the difficulty of locating the perfect candidate, boosting the number of placements, and increasing income. However, with such a large number of ATS alternatives available today, selecting the proper one can be a difficult task. There are a few questions you should ask yourself before choosing an ATS:

• Is the ATS appropriate for your current business size?
• Is it scalable enough to satisfy future demand?
• Have you looked at third-party ATS reviews?
• Is the ATS a good fit for your budget?
• What kind of training and support does the software service provide?
• Does the ATS meet your specific business requirements?

Here are a few aspects to think over when purchasing an ATS:

1. A career site is the first thing that an applicant sees when they apply. As a result, every recruitment software should have a career page. It should be straightforward and communicate the brand’s message. One of the simplest methods to attract people to your website and convert them into interested applicants is to create a career website. A built-in career portal for monitoring exceptional applicants is also beneficial to corporate branding.
2. Top-Notch Mobile Experience: Today’s consumers expect to have everything they need at their fingertips. Responsive site versions of recruitment software are available for usage on a variety of platforms, including iOS and Android. With the rise of mobile applications, it’s more crucial than ever to consider the availability of mobile versions of an applicant tracking system (ATS) so that recruiters may work from anywhere and at any time.
3. Impeccable Data Protection and Compliance: Companies of all sizes risk being exposed to dangerous business activities if they do not have adequate data security. It is critical to safeguard software, particularly databases and information about recruiters, vendors, and candidates. For foreign-data transfers, an ATS should be adaptive to regional and worldwide compliance regulations such as GDPR, ISO, and SOC2. To decrease fraudulent logins, security with IP limits and two-step verification is essential.

How to choose the right ATS

1. Make a list of the essentials.

Here you may work with the entire team. Participate, everyone! Send a poll to your whole firm, not just your HR department, if feasible. Inquire about their requirements for collaborative recruitment software. Here are some common needs that your team might find interesting:

• Notes from the group
• From one location, you may publish jobs on many job boards.
• Recommendations from job boards based on success rates
• Support the Careers website editor (who really looks good and is easy to use!)
• The interface that is easy to use
• Interviews on video
• App for mobile devices
• APIs that are free to use

For a better applicant experience, use simple application forms.

2. Make a financial plan.

You want to see a positive return on your ATS investment. Budgets for recruitment are frequently dedicated to job board listings and advertisements. Investing in the correct software, on the other hand, may cut these costs and automate elements of the hiring process, saving you time and money. Not to mention, the long-term benefits of having a better understanding of the suitable individuals for your firm are limitless! Your new recruits will be superior to anything you’ve ever had before. This necessitates the creation of a budget upfront. Keep in mind all of the aforementioned advantages, but don’t overdo it.

3. Take a chance!

You and your team should have a good sense of which ATS is suitable for you and your hiring circumstance at this time. Employers evolve and develop with time, so be sure your ATS can change and grow with you! Different pricing ranges and the capacity to handle more (or less!) job postings are essential factors to consider when selecting an ATS. You don’t have to forecast the future, but your applicant tracking system (ATS) should be able to do so. Integrate the software with the rest of your business. If you choose well, it should be simple!

When it comes to creatively source the greatest people, the recruiting market is continuously altering, and recruiters must be more versatile and nimble than ever before. Technology, thankfully, is always improving to suit the requirements of our community. Any hiring team needs an applicant tracking system (ATS), but the alternatives might be daunting. Remember to properly investigate your suppliers and ensure that your ATS is appropriate for your current and future recruitment objectives.

At the end of the day, it’s all about how much money and time you can save by employing an ATS. Recruitment is an important part of every company’s operations. Paying for job sites, agency fees, and subscriptions to third-party products such as e-signatures, video conferencing, onboarding, evaluations, and so on are all expenses. With all of these yearly costs, companies can’t afford to neglect any technology that will help them streamline these procedures, and recruitment automation is the greatest solution. An AI-powered applicant tracking system boosts recruiter productivity while saving time, money, and resources, more than paying for itself. Once the specifications have been established, it is necessary to create a time limit for selecting the finest in the market, conducting demos, and conducting trials.